Three Recent Daily Plans

A Blocking Believer

Longtime Study Hacks readers know I’m a proponent of planning in advance how you’re going to spend your time. To this end, each morning I block out the hours of my work day in one of my trusted Black n’ Red notebooks (see above), and assign specific efforts to these blocks.

My goal, of course, is not to make a rigid plan I must follow no matter what. Like most people, my schedule often shifts as the day unfolds. The key, instead, is to make sure that I am intentional about what I do with my time, and don’t allow myself to drift along in a haze of reactive, inbox-driven busyness tempered with mindless surfing.

Though the basic idea behind daily planning is simple — block out the hours of the day and assign work to these blocks — many readers ask me good questions about the details of its implementation. In response to these queries, I thought it might be useful to show you a few of my actual daily plans from recent days during this past month…

The Triple Rewrite

Notice, this plan doesn’t start until 10:30. This doesn’t mean that I started work at 10:30. On many days, I like to dive right into a deep task for an hour or so before taking the time to make a plan for the rest of the day.

The columns growing to the right side are rewrites that I made throughout the day as my plan changed. Someone stopped by my office during the 12:30 block to discuss a research problem, which shifted the length of my 1:30 task block. But even that shift was not enough as that block ended up lasting until 3 — requiring yet another rewrite of the plan.

Also, notice how I use the right hand side to elaborate the details of some of my blocks.

A Well-Oiled Teaching Day

Here’s an example of a teaching day unfolding efficiently. After an early morning block of work (not captured on the plan), I batched some key tasks before commuting to work. I then immediately carved out two hours of deep work before turning my attention to updating the problem set I needed to post that day. From 3 to 3:30 I reviewed my course notes and did a final shutdown pass before heading to teach my 3:30 class.